SCCDCC Executive Board Duties and Responsibilities Act
Drafted and sponsored by Roger Wert, 4 April 1991.
Approved (with amendments accepted by the sponsor) by the Executive Board, 8 April 1991.
Approved (with one amendment) by the Santa Clara County Democratic Central Committee, 2 May 1991.
Amended by the Santa Clara County Democratic Central Committee, 3 August 1995.
Amended by the Santa Clara County Democratic Central Committee, 4 April 2002.
I. Name, Purpose, and Scope
I.A. The name of this Act shall be the SCCDCC Executive Board Duties and Responsibilities Act.
I.B. The purpose of this Act shall be to define the duties, responsibilities, and powers of the Executive Officers of the SCCDCC.
I.C. This Act shall supplement the broad guidelines provided by the SCCDCC By-Laws as regards the Executive Offices of the SCCDCC; and shall regulate said Executive Offices under the SCCDCC By-Laws.
II. Duties, Responsibilities, and Powers
The duties, responsibilities, and powers of the Executive Officers shall be as provided for in the SCCDCC By-Laws, other duly enacted legislation, and as follows:
II.A. County Chair
II.A.1. To supervise the other Executive Officers of the SCCDCC to ensure job performance;
II.A.2 To delegate and assign duties and responsibilities in accordance with this Act;
II.A.3. To mediate and settle disputes among other Executive Officers regarding duties, powers, and areas of responsibility;
II.A.4. To regularly evaluate the other Executive Officers and make recommendations on performance accordingly;
II.A.5. To carry out the duly enacted policies of the SCCDCC;
II.A.6. To ensure that all diverse operations of the SCCDCC are functioning together toward the stated goals of the SCCDCC; and
II.A.7. To be the media spokesperson for
the SCCDCC.
II.B. Vice Chair
II.B.1. To regularly evaluate the performance of the SCCDCC staff, including the Executive Director, and to report such evaluations to the Executive Board with recommendations;
II.B.2. To assist the Chair in the performance of duties;
II.B.3. To regularly evaluate the attendance of each elected member of the SCCDCC and to report such evaluations to the Executive Board with recommendations;
II.B.4. To promote staff development for the SCCDCC; and
II.B.5. To conduct an orientation session
in the first quarter of each term of office, at which incoming officers, staff
and other attendees shall formulate plans for the new term and become more
familiar with SCCDCC organizations, policies, goals, and objectives.
II.C. Secretary
II.C.1. To maintain an up-to-date archive of SCCDCC By-Laws, duly enacted legislation, rules of procedure, and minutes of monthly meetings;
II.C.2. To make recommendations on proposed legislation with regard to style, syntax, and uniformity to other enacted legislation; and
II.C.3. To maintain a consistent and
uniform edition of all current SCCDCC Acts with an indexed format, and to
provide copies of same upon request of the SCCDCC membership.
II.D. Treasurer
II.D.1. To serve as controller of SCCDCC funds;
II.D.2. To provide the Director of Finance and the Budget Committee with accurate estimates of various overhead costs; and
II.D.3. To make regular reports on the
status of all SCCDCC accounts.
II.E. Director of Administrative
Services
II.E.1. To provide for a regular newsletter of party events and accomplishments;
II.E.2. To coordinate the purchase, use, and maintenance of equipment, supplies, etc., as directed by the Chair and/or the Executive Board;
II.E.3. To make arrangements for Special Projects and Events, including hospitality requirements for the SCCDCC; and
II.E.4. To be responsible for the data base
maintenance needs of the SCCDCC.
II.F. Director of Finance
II.F.1. To serve as chair of the Budget Committee;
II.F.2. To promote fundraising for the SCCDCC through the Finance Committee and by other means; and
II.F.3. To serve as chief fiscal officer of
the SCCDCC and to make fiscal recommendations regarding expenditures,
allocations, fundraising, and custodianship of funds.
II.G. Director of Community
Outreach
II.G.1. To serve as primary liaison between the SCCDCC and Democratic clubs and affinity groups;
II.G.2 To promote activism within constituent groups;
II.G.3. To recommend the accreditation or reaccreditation of Democratic clubs which have satisfied given requirements;
II.G.4. To evaluate and make recommendations regarding SCCDCC affiliation with non-partisan affinity groups;
II.G.5. To promote issue awareness on the SCCDCC in regard to club and affinity group activities; and
II.G.6. To provide for a Speakers Bureau of involved Democrats, to provide and promote Voter Education, and to promote the Democratic Party among clubs, affinity groups, and in the general community.
II.H. Director of Campaign Services
II.H.1. To promote the goals and activities of the United Democratic Campaign (UDC);
II.H.2. To promote the involvement of SCCDCC members in the UDC;
II.H.3. To promote the establishment and maintenance of an on-going network of Democratic volunteers;
II.H.4. To coordinate voter registration and GOTV;
II.H.5. To provide for the establishment of a campaign clearinghouse; and
II.H.6. To provide campaign services to
endorsed candidates.
II.I. Director of Candidate
Recruitment and Endorsement
II.I.1. To coordinate the recruitment of Democratic candidates for all elective offices in Santa Clara County;
II.I.2. To coordinate the appointment of Democrats to Boards and Commissions;
II.I.3. To promote the goals and activities of the Endorsements Committee and assist thereon; and
II.I.4. To serve as liaison between the SCCDCC and all Democratic office-holders in Santa Clara County.
II.J.1. To provide for mechanisms of internal communication among members of the Central Committee.
II.J.2. To coordinate communication with the public through a newsletter or other appropriate mechanisms.
II.J.3. To maintain the County Party’s internet presence and database systems.
II.J.4. To manage a PR committee for interacting with the media.
III. Enablement
III.A. Each officer shall perform his or her duties as prescribed, through appropriate activity, delegation, or as prescribed by additional legislation.
III.B. Except where otherwise provided, each officer is expected to report their relevant activities to the full SCCDCC on a monthly basis.